Step 01
Bring your invoices.
Import an invoice CSV. Purchases are grouped by product, and missing pack sizes are flagged for review.
Run a spend auditProcurement for independent operators
Every supplier.
Every price.
One order.
For the independent restaurants, stores, clinics, hotels, schools and contractors that keep a neighborhood running. Compare the same item across your distributors, see the cost per unit, and send one order.
Start with a free invoice audit. No account or credit card required.
Distributor A$14.20
Distributor B · best$12.85
Distributor C$13.40
Order #1042Ready to send
Items24
Distributors3
Saved vs. usual−$86.40 saved
Built around the way you already buy.
- Keep your distributors
- Compare per unit, with freight
- Approve every order
01 / How it works
Know the price.
Make the call.
Three steps, the same for every kind of operator. Every decision stays yours.
Step 02
Compare per unit.
A case isn’t always a case. Prices are normalized per unit, freight is included, and backorders are left out.
Open the order guideStep 03
Approve one order.
Split the order across distributors, review the total, and approve it. Nothing goes out without you.
Build an order02 / Solutions
One crate,
every aisle.
Restaurants, stores, clinics, hotels, schools and contractors buy differently. Each gets a workspace in its own language, built around the number it runs on.
Restaurants · Cafés · Bars · Bakeries · Caterers
Explore food & beverage
Every case, at the best price.
Crate SupplyFood & beverageOrder guide · this week
This week’s order guide
Saved vs. usual−$86.40On this order
Price increases caught04Since last delivery day
Next deliveryThuOrder by Tue, 2 pm
Prices before freight. Distributor A is your usual source.
Grocery · Liquor stores · Convenience stores · Specialty shops
Explore retail
Every shelf, stocked at a better margin.
Crate SupplyRetailShelf margin · this week
Cost and margin by item
Saved vs. usual−$118.20On this order
Margin at risk03Cost up, shelf price unchanged
Next deliveryWedOrder by Mon, noon
Margin = (shelf price − unit cost) ÷ shelf price. Unit cost = best price ÷ units per case.
Clinics · Dental · Veterinary · Surgery centers
Explore healthcare
Clinical supplies, never overpaid.
Crate SupplyHealthcareRestock · this week
Restock to par
Saved vs. usual−$64.10Like-for-like items
Below par04Ready to restock
Backorders avoided02Equivalents found
Order = par minus on hand. Best price across 3 distributors.
Hotels · Motels · Inns · Vacation rentals
Explore hospitality
Every room, restocked for less.
Crate SupplyHospitalityCost per occupied room · this month
Supplies per occupied room
Cost per occupied room$4.86Down $0.22 from last month
Price increases caught03Across 2 properties
Linen below par02Order before Friday
Cost per occupied room = category spend ÷ occupied room-nights, across 2 properties.
K–12 schools · Colleges · Childcare centers
Explore education
Every classroom, supplied on budget.
Crate SupplyEducationBudgets · this term
Requests by department
Saved this term−$1,240Across 6 departments
Awaiting approval04Routed to approvers
Near budget limit01Art · 91% used
Budgets for one school year. Nothing is ordered until it is approved.
General contractors · Specialty trades · Remodelers · Property maintenance
Explore construction
Every job, built on better prices.
Crate SupplyConstructionMaterials · Riverside remodel
Materials for this job
Saved vs. usual−$312.80On this order
Price increases caught03Lumber and drywall
Site deliveryTue7 am, Riverside remodel
Prices before delivery. Each line is charged to the job it’s for.
03 / Capabilities
From the invoice
to the purchase order.
One workspace for the whole buy. Budgets, approvals and spending limits are built in, so every order is checked before it goes out.
Budgets & approvals
Every dollar has an owner.
Admins and department heads set annual budgets, split them into lines and see what’s left after every approved and pending order. Each request is charged to a budget and routed to the right approver.
- Annual budgets by department or location
- Remaining after approved and pending orders
- On-pace signal for the time of year
- Two-step approvals, never your own
- Per-person order and monthly limits
Science · FY 2026–27On pace
Lab supplies
Teacher→
Department head→
Business manager
Request · per-order limit$312.40 of $500
See what you overpaid.
Import an invoice CSV and see what you paid next to the best price you could have paid, line by line.
Per unit, with freight.
Pack sizes are normalized, freight is included and backorders are left out, so the best price is one you can get.
Split by best price.
Each line goes to the distributor with the best landed price, with a purchase order for each.
Limits for every person.
Per-order and monthly limits, an approval limit for approvers, and auto-approve under an amount you choose.
Where the money went.
Spend by budget line, supplier, person and month, exported as CSV by budget code for your accountant.
Every supplier in one place.
Contracts, delivery days, preferred suppliers and the details your industry needs, kept with each supplier.
04 / Signals
The number first.
Then what to do.
Every alert leads with the figure and tells you what to do next. Green is a saving, red is a price increase, amber is low stock.
Alerts · this week
We compared 4 distributors. Distributor B is $86 cheaper this week.
Guest amenity prices went up 4.0% since your last order.
Out of stock at your usual vendor. Here’s the same item from two others.
05 / The details
Good questions.
Straight answers.
What’s in the workspace?
A spend audit from your invoices, per-unit price comparison across distributors, orders split by best price with freight included, annual budgets with approvals and spending limits, spend reports, and downloadable purchase orders.
Which businesses is it for?
Independent operators that restock from more than one supplier: restaurants, cafés, bars and caterers; grocery, liquor and convenience stores; clinics, dental and veterinary practices; hotels, inns and vacation rentals; schools, colleges and childcare centers; and contractors, specialty trades and remodelers.
Who decides what gets ordered?
You do. Admins and department heads set annual budgets and give each person a per-order limit, a monthly limit and, for approvers, the amount they can approve. Requests go to the budget owner first, and to an admin when they go over a limit or a budget. Nobody approves their own request.
Do you handle patient data?
No. Crate Supply works with supply purchasing data: items, quantities, prices and suppliers. It doesn’t need patient information, and we ask you not to upload any, including in the free spend audit. If your organization requires a business associate agreement (BAA) before sharing any data, tell us when you book a demo.
Does Crate Supply replace my distributors?
No. It sits above the distributors you already buy from. You keep your accounts and relationships, and Crate Supply puts their prices side by side so you can build one order.
How are savings calculated?
Line by line, from your own invoices and your suppliers’ current prices: price per unit, freight included, like-for-like items only. Estimated savings are reported separately from realized savings, so the number you report is the one you got.
Can it order or substitute without me?
No. Every order and every substitute waits for your approval, and clinical equivalents go to qualified staff for review.
Start with one order
Your suppliers.
A clearer way to buy.
Book a 30-minute demo. Bring a recent invoice and we’ll show you where the money goes.